Viewing External Systematic Account Records

R-Desktop : Working with Accounts : Viewing External Systematic Account Records

External Systematic Account is a term used for external company initiated standing orders. All PACs and SWPs processed by the external company are listed in R•Desktop and are updated each time the month-end reconciliation file is processed, if this function is run.

The initial External Systematic Account Summary screen will have one of three views, depending on what option has been selected in Administrator. The three possible views include the following information:

• Segregated Fund Issuer PAC/SWP

• Mutual Fund Issuer PAC/SWP

• Term Issuer PAC/SWP

Note:

Mutual fund issuer information cannot be added or modified in R•Broker.

Segregated Fund Issuer and Mutual Fund Issuer simply display the appropriate PAC/SWP information without any further options. Term Issuer, however, includes additional options, such as displaying the details of a selected PAC or SWP, or adding a new PAC or SWP.

To view the external systematic account information

1. Follow the procedure Viewing Account Information.

2. Select External Systematic from the More... list. The External Systematic Account Summary dialog appears.

3. To view the details of a record, click the link in the Fund Code column.

4. To add a fund external systematic account record, click the Add button. The External Systematic Account Details dialog appears. See the next section for details.

5. To view an existing record, click the View/Edit button for the record. The External Systematic Account Details dialog appears. See the next section for details.

External Systematic Account Details

This dialog is accessed when a record is selected on the External Systematic Account Summary screen, as described in the previous section, and the Details button is clicked., or when the Add button is clicked.

You can manually add, modify and inactivate records if the non-financial change method for the fund company is manual or the account designation is NN or TP.

Item	Type	Description
Type	drop-down list	Select from the list.
Investment	drop-down list/button	Select from the list, or click the Find button to search for one. Button is only enabled when adding a new external systematic plan record where the type is PAC.
Fund Account #	drop-down list	Indicates the fund account number for the fund investment. Enabled when adding a new external systematic plan record where the type is PAC and a new fund investment is added via the Find button. Blank returns any existing fund accounts in the Broadridge account for the same fund company as the new fund investment.
NFU Change Method	display	Displays the non-financial change method for the issuer (fund company) of the selected fund investment when the external systematic plan record is added to a CN account. Always 'Manual' if the account is a TP account. Otherwise, the last saved value will be displayed. Allowable values: • Electronic • Manual
Total Amount	currency	Indicates the total amount of all PAC or SWP external systematic plan records to be electronically set up with the fund company. A non-financial message can be sent a PAC or SWP with up to 10 fund investments. The total amount will be used to reconcile multiple external systematic records being sent for the same type, fund account, frequency, start date and currency. Enabled only when adding a new PAC or SWP external systematic plan record where the NFU change method is Electronic. Field will only support a positive value. Not required if NFU change method is Manual.
Amount Type	drop-down list	Select either Dollars or Percent. Enabled only when adding a new PAC or SWP external systematic plan record where the NFU change method is Electronic.
Amount	currency/percentage	Field will be Dollars and default to $0.00 if the amount type is Dollars or Percent and default to 0.00% if the amount type is Percentage. Otherwise, the field will display the last saved value.
Gross/Net	drop-down list	Select either Gross or Net. Enabled only when adding a new SWP external systematic plan record where the NFU change method is Electronic and the Amount type is Dollars.
Annual Increase Amount	check box/percentage	To send an amount as an instruction to annually increase the dollar amount of the SWP at the fund company, select the check box and enter a percentage. Enabled for client-name RRIFs when the amount type is dollar,
Frequency	drop-down list	Select from the list.
Start Date	date	Start date for the external systematic account record.
Second Date	date	Enabled when adding a new external systematic plan record where the type is either PAC or SWP and the frequency is Semi-Monthly.
Stop Date	date	Stop date for the external systematic account record. Optional.
Restart Date	date	The date the external systematic account can be resumed if it has been temporarily discontinued. Enabled when adding a new external systematic plan record where the type is PAC.
Bank-Transit-Account #	option button/drop-down list	Option button enabled only when adding a new SWP external systematic plan record where the NFU change method is electronic. Drop-down list enabled only when the option button is selected. Blank value returns Standard Bank-Transit-Account # combination for all active Verified bank accounts for all owners/annuitants of the client name account where the currency of the Verified bank account matches the currency of the investment.
Cheque	option button/drop-down list	Option button enabled when adding a new SWP external systematic plan record where the NFU change method is electronic. Drop-down list enabled only when the option button is selected. Blank value means Line 1 of all active Verified mailing addresses, for any active client with a related party role of owner, including the primary mailing address for the account. List will not include any active Verified mailing addresses where the Hold mail option is selected.
Status	drop-down list	Field is always enabled. Allowable values include: • Active • Inactive • Pending (default on initial add)
Terminate	check box	Indicates the external systematic account record is an electronic NFU termination request or an electronic NFU termination request is to be sent. Enabled if all the following apply: • Fund company non-financial change method is electronic. • Account designation is CN. • The status is either Active or Completed.
Save	button	Click to save and close the dialog.
Cancel	button	Click to close the dialog without saving.