When you open the account, the annuitant and spouse (if it is a spousal account) are automatically added as related parties. You can enter additional related parties with this feature.
2. Select Related Parties from the More... list. The Account Related Parties dialog appears.
3. If you want to view or edit an existing related party, click the View/Edit button.
4. To close the dialog and open the Client Overview screen for any of the clients listed in the table, click the Name link.
5. Click the
Print button to open the E-Forms page, which will allow the selection of a document to be printed. For more information, see
Viewing E-Forms.
Note:
Tags in the document that are sourced from Beneficiary information will use the Beneficiary record selected to populate those tags.
6. To re-allocate the ITF percentages across multiple active related parties for the account, do the following:
a) Click the ITF % button. The ITF Allocation Details dialog appears.
b) To update an existing percentage split, enter new values in the New % column.
c) Click Update to save and close the dialog, or click Close to close the dialog without saving.
7. To add a new related party, click the Add button. The Account Related Parties Detail dialog appears.
8. Enter then Name of the related party, or click Find to search for one.
9. Select the related party’s role from the Role drop-down list
10. Select a Controlling Person Type from the list.
11. Specify an Occupation. Optional.
12. Enter the Trust Percent for the related party.
13. Click the Find External button to send a customer information interface request message via the external client interface to retrieve client information from the Client's external HUB customer information system.
Note:
The value entered in the Client # field described above will be passed in the 'cifId' field of the request message.
14. If there is no KYC record linked to the account, click the KYC Information Find button. The KYC Summary screen appears where a KYC can be selected. After the KYC has been selected, the KYC Summary screen closes. The Account Related Parties Detail dialog then displays the control number in the KYC Information field of the selected record and will be saved and linked to the account when the Update button is clicked.
15. If the account is authorized by the MFDA or other regulatory body for an advisor Related Person to have a Related Party relationship with the account, select the Advisor is a Related Person. Written approval and authorization has been obtained by the Dealer Member to control and act upon this account check box.
16. If the related party is to have signing authority, click the Signing Authority check box.
17. To have the related party get a copy of the statement and to have the value populate the 'Statement Copy' field in the IV record of the statement extract, click the Statement Copy check box.
Note:
Statement copy selection can be made on any related party role but if the role is primary owner or annuitant when the statement extract is processed, the value will not be included as the related party information for primary owner/annuitant is reported in the CI record and not the IV record.
18. To have the related party get a copy of the confirm and to have the value populate the 'IV Receipt Confirm' field in the IV record of the confirm extract, click the Confirm Copy check box.
Note:
Confirm copy selection can be made on any related party role. But if the role is primary owner or annuitant when the confirm extract is processed, the value will not be included, as the related party information for primary owner/annuitant is reported in the NF record and not the IV record.
19. If additional mailing information exists for the account, do the following:
a) Click the Special Mailing Instructions check box.
b) Click the View/Edit button. The Special Mailing Detail dialog opens.
c) Enter information, as described in the following table, then click Update. Changes are made and the dialog is closed.
| | |
|---|
Statements | check box/drop-down list | Defines the mailing address of the related party that will be used as the mailing address for statements, whether an ad hoc statement is printed or the statement extract is generated. |
Transaction Confirms | check box/drop-down list | Defines the mailing address of the related party that will be used as the mailing address for any confirms generated for applicable transactions (original confirm or duplicate confirm). |
Tax Forms | check box/drop-down list | Defines the mailing address of the related party that will be used as the mailing address for all tax receipts (printed or extracted) generated for any applicable tax transactions (original receipt, amended receipt or duplicate receipt). |
Proxy/Prospectus | check box/drop-down list | Defines the mailing address of the related party that will be used as the mailing address for ADP/IICC Proxy extract is generated for shareholder communications (i.e. proxy mailing). |
20. If the selected Role is “Financial Interest Holder”, enter a percentage allocation to be assigned for the related party in the Percent Split field.
21. To add a new person as a client, click the Add Person button.
22. To add a new company as a client, click the Add Company button.
23. To save the related party, click Save. The Account Related Parties dialog reappears with your new related party displayed.