R-Desktop : Adding and Maintaining Client Information (CIF) : Managing Tracked Portfolios
Managing Tracked Portfolios
Tracked portfolios are off book portfolios that include off book investments (tracked holdings) only. This feature allows you to view a list of tracked portfolios and a list of tracked holdings for each portfolio for the selected client.
You can add, edit, or delete tracked portfolios, as well as print a tracked portfolio report. You can also link to an individual tracked portfolio where tracked holdings and their market value can be viewed.
To add tracked portfolios 
1. Follow the procedure Viewing Client Information.
2. Select Tracked Portfolios from the More... list. The Tracked Portfolios Summary dialog appears.
3. To edit the details of an existing tracked portfolio, click the View button for the desired portfolio.
4. To delete a tracked portfolio from the list, click the Delete button for the desired portfolio.
5. If you want to print a portfolio report, click, the Print Report button.
6. To add a new portfolio, do the following:
a) Click Add.
b) Enter a name for the portfolio in the Description text box.
c) Select the currency for the portfolio from the Market Value list.
d) Enter the name of the Owner, and Other Owner, if applicable.
e) Select a Status from the list.
f) Click Submit.
To add holdings to a tracked portfolio 
1. From the Tracked Portfolios Summary dialog, click .in the row of the portfolio where you want to add a holding. The Tracked Portfolios Holdings Summary dialog appears.
2. Click Add in the Action column. The Tracked Portfolios Holding Detail dialog appears.
3. Fill out the fields. For more information about the fields on this screen, see Tracked Holding fields.
Note: 
Only fields relevant to the product selected on this screen will be available.
4. Click Save. The Tracked Holdings Summary screen reappears with the saved tracked holdings appearing in the list.
To modify tracked holding 
1. From the Tracked Holdings Summary screen, click Edit in the row of the product you want to edit, then change any of the fields. For more information about the fields on this screen, see Tracked Holding fields.
2. Click OK. The changes are saved and the Tracked Holdings Summary screen reappears.
To delete a tracked holding 
1. From the Tracked Holdings Summary screen, click Delete in the row of the tracked holding you want deleted from the portfolio. The Tracked Holdings Delete screen appears.
2. Click OK. The Tracked Holdings Summary screen reappears with the deleted tracked holding no longer in the portfolio list.
Tracked Holding fields
The following is a list of fields that appear on the Tracked Holding Add/Edit screen. Only fields relevant to the product selected will be available.
Field
Description
Product
Select main product from list.
Subtype
Select the subtype of the main product from the list. Available options depend on the main product selected.
Symbol/code
Enter a symbol or code to identify the product.
Company/Issuer Type
Select from the list.
Company/issuer
Enter the financial institution, or click the Search button to search for one.
Description
Enter additional information to further describe the product sub-type (optional).
Account#/contract#
Enter the account or contract number for the financial institution.
Quantity
Enter the number of shares/units owned, if applicable. Must be greater than 0.
Value
Enter the price for the product, if not already displayed.
Value date
Enter a value date for the product, if not already displayed.
Initial purchase amount
Enter the Initial purchase amount of the product or the initial face amount of the policy.
Purchase/issue date
Enter the purchase/issue date of the product.
Balance
Display-only. Client’s current bank account or credit card balance.
Balance date
Display-only. Date corresponding to the client’s bank account or credit card balance.
Rider
Enter any additional add-on products, if desired. For example, whole life policy with a 5 year renewable & convertible term rider.
Benefit
Enter additional benefits that have been added to the product, if desired. For example, term insurance with accidental death & dismemberment insurance.
Benefit amount
Enter the amount of the benefit.
Interest rate
Enter the Interest rate, if applicable.
Interest basis
Select 30/360, A/360, A/365 or A/A from list.
Accrual type
Select from list.
Accrual frequency
Select Compounded annually, daily or minimum monthly from list.
Last interest date
Enter the last interest date.
Expiry/maturity date
Enter the product expiry or maturity date.
Renewal date
Enter the date the product is due for renewal, if applicable.
Payment amount
Enter the payment amount the client will receive from the product, if applicable.
Premium amount
Enter the premium the client must pay for the product.
Payment frequency
Select Monthly, quarterly, semi-annually, annually or at maturity from the list.
Original premium
Enter the original premium, if applicable.
Employment
Enable if the product is offered through the client’s employer.
Current value
Enter the current value for the product. This field is calculated if a price code was entered.
Status
Select Active, Inactive or Pending from the list.
Currency
Select Canadian or US from the list.
Asset class
Select from the list to identify the asset category to which the tracked holding belongs.
Asset class subtype
Displays the holding classification subtype value after a value is selected in the Asset class list.
Save button
Saves the new product information.
Cancel button
Cancels entry and returns you to the Tracked Holdings Summary screen.